Meet guide
Connect a call to your calendar and understand how meeting links are created, reused, and removed.
Zentra Meet supports instant meetings and meetings attached to Calendar events. An event meeting keeps the schedule and call link together, but editing the event and ending the call remain separate actions.
Plan the meeting from preparation to follow-up
Use the guide that matches your role and the current stage of the call.
| Stage | Decide | Guide |
|---|---|---|
| Before creating | Account-owned or guest meeting; regular or encrypted | Access and privacy |
| Before joining | Name, microphone, camera, and complete link | Prepare to join |
| During the call | What you broadcast and what you focus on | Sharing and devices |
| During discussion | Where to send links and record decisions | Chat and reactions |
| Afterward | Whether to leave, end, reopen, or delete | Meeting access |
| Follow-up | Which sessions and messages were retained | Meeting history |
A participant may only need the preparation and in-call guides. An organizer should also understand link lifecycle and retention before distributing a room link.
Choose a meeting type
Choose based on whether you need a planned date, invitations, or ongoing management.
| Type | Use it for | Ownership |
|---|---|---|
| Signed-in instant meeting | An unplanned discussion you may revisit later | Managed by the account that created it. |
| Guest instant meeting | A temporary call without signing in | Management credentials stay in the creating browser. The meeting expires after seven days. |
| Event meeting | A scheduled date, recurring plan, or participant invitations | Managed by the event organizer. |
Create a meeting from Calendar
Add Zentra Meet in the event editor when you want to keep a call associated with its schedule.
Confirm the event scope
Set the date, time zone, and recurrence. If you are editing a recurring event, confirm which occurrences you intend to change.
Add Zentra Meet
The meeting field creates a link. Each associated event uses one meeting; reopening the editor does not create another room automatically.
Save before distributing the link
A meeting created in an unsaved draft is provisional. Canceling the edit can delete it and invalidate a link you already copied. Save the event before sharing the link with participants.
Remove a meeting or its event
Removing the meeting from an event deletes that meeting and invalidates its link. Adding a meeting again creates a new code, which you need to share with participants.
Deleting the associated event also cleans up its meeting. Deleting one occurrence and deleting part of a recurring series affect different ranges, so check the recurrence scope first.
Reuse a meeting link
Leaving a call does not end the meeting. After an organizer ends it, participants cannot join until the organizer reopens it. Deleting a meeting permanently removes it and its associated history. See Meeting access.
Reusing a link lets a group return to the same meeting while keeping separate call sessions. Do not create a replacement solely to leave a call; use the action that matches the intended effect on the room and participants.
Understand what Calendar adds
Calendar provides the date, recurrence, invitation list, and reminders. Meet provides the live call. An invitation response does not admit or exclude someone at the room level, and changing the event's category does not change meeting permissions.
Meet's upcoming section shows Calendar-linked meetings in the next seven days. If you remember an event title, find it in Calendar; if you remember an attendee or retained chat, use Meet history.
Recover at the right layer
A missing encryption key, an ended room, and a denied camera permission can all prevent the experience you expect, but they require different fixes. Use Troubleshoot a meeting to narrow down the stage of failure before replacing the meeting or changing permissions.